The written word, in some cases, is being mangled by the average user. Why? In part, I believe because of the proliferation of text messaging. When it comes to text messages, many people use short cuts rather than writing complete sentences or even complete words for that matter.
When you’re corresponding with business colleagues, your business grammar matters. Why? You could be the most well-versed expert in your niche, but when you send an email full of spelling and grammar mistakes, the recipient may subconsciously doubt all of your words and facts.
How can you make certain your email messages and business correspondence are top notch? Here are a few ways:
- Be clear and stick to one topic. Veering off topic is disconcerting at best and dilutes the message at worst. If the topic of the email is technical or involved, it’s likely best to pick up the telephone or have a face-to-face.
- Be brief but be friendly. Correspondence without body language can “sound” curt and abrupt. While you don’t need flowery prose, you do need to be cognizant of the recipient’s time while still being personable.
- Check your spelling and grammar before you hit send. If you’re hesitant on a word or a phrase or the use of particular punctuation, ask someone for advice or Google it.
BONUS tip: Don’t throw around your industry acronyms unless you’re certain the recipient will immediately understand your meaning.
How clear is your business grammar?